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Accounts Payable Data Entry Clerk


Position Overview

This position will provide timely and accurate data entry of vendor invoices, vendor account reconciliations and serve as the primary contact for remote locations accounts payable questions and needs.

Job Duties and Responsibilities

Stamp receipt date on all invoices received, verify total of invoices back to batch cover sheet, verify that the invoices have been properly approved, account codes are correct, vendor code is valid for that invoice and that the dollar amount approved for payment agrees with the total of the original invoice.
Obtain approval and account codes on those that do not have them.
Enter invoices into the accounts payable system.
Respond to both internal and external requests regarding invoice payment status or other accounts payable related questions.
Ensure that all locations’ invoice packages or carrier upload files due to accounts payable have been received.
Distribute checks via either USPS or Federal Express.
Prepare vendor invoices that have been processed in a given week to be sent for imaging consistent with departmental deadlines.
Maintain accounts payable files in a manner consistent with departmental procedures.
Serve as back-up to other Accounts payable Data Entry Clerks as needed.
Other duties as assigned by management.

Minimum Qualifications

This position requires a high school diploma, data entry, knowledge of accounts payable, Excel, 10-key adding machine and general office equipment skills as well as excellent telephone and organizational skills.

Preferred Qualifications

Preferred candidates will have 1-3 years accounts payable experience.

Career Personnel
Montgomery: T 334-277-2460 | F 334-277-2464
Birmingham: T 205-874-9540
Give us a call
T 334-277-2460
F 334-277-2464
T 205-874-9540
F 205-874-9842


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